Procurement Procedures & Regulations
Procedures for purchasing are known as “Contract Procedure
Rules”. These are important as they help to:
- give a legal and auditable framework to our procurement
- obtain value for money services for the public
- ensure we comply with the law governing the spending of public
- protect our staff and members from undue criticism or
allegations of wrongdoing.
Here is a summary of our main procurement procedures:
- For purchases under £5,000, at least one quotation must be
obtained (unless the purchase is through one of our corporate
- For purchase over £5,000, a minimum of three written
quotations/ tenders must be sought.
- For purchases over £50,000, three written tenders must be
sought using a formal invitation to tender document.
There is also a legal requirement to comply with EU Procurement
Directives for contracts over certain specified thresholds.
As at October 2007 these thresholds stood at £144,371 for
services and supplies and £3,611,319 for works contracts.
The regulations are based on the following principles:
- Contracts that exceed the thresholds must be advertised in the
Official Journal of the European Union (OJEU) so that all
interested parties in member states have an equal opportunity to
- All enquiries must receive equal treatment in order to
eliminate discrimination on the grounds of nationality of the
contractor or the origin of the supplies, services or works;
- All supplier selection, tendering and award procedures must
involve the application of objective and transparent criteria.