Top Tips for Tendering

Top Tips for Tendering


  1. Read the advertisement carefully and submit requestsby the dates shown.
  2. Read all documentation carefully and direct any queries to the relevant contact officer.
  3. Make sure you provide all the information requested and answer all questions accurately.
  4. If you do not understand any part of the specification, contact the Council Officer named in the tender documentation by the stipulated date and request further information.
  5. Return the tender as specified by the closing date and time in the manner prescribed.
  6. Return the tender documentation to the specified address – make sure it goes to the correct Council building.
  7. Respond promptly to any requests for further information.

Don't make obvious mistakes or errors as this will lead to your tender being disqualified.

The following are the most common:

  1. Identification mark on the tender envelope.
  2. Tender documents received after the closing date - documents should be returned no later than the closing date and time indicated on the return of tender documents. If the deadline is missed, tenders will not be considered.
  3. Tender documents sent to the wrong address - must be sent to the stated return address.
  4. Tender form not signed.
  5. Not quoting a price for the specified product and/or service.
  6. Not completing the tender documents in full.
  7. Not supplying samples of products or management information, if requested.
  8. Unsatisfactory references or financial history.